LPC Privacy Policy

At Leeds People’s Choir (LPC), we are committed to protecting and respecting your privacy, 

This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we will keep it secure. Our policy applies to all Choir Members  and individuals who have asked to be kept on our mailing list.

By giving the LPC your information or by using our website you are confirming that you are agreeing to this policy.  

Who are we? 

The Leeds People’s Choir (LPC) is an unincorporated association dedicated to advancing and developing public education and appreciation of the art and science of music in all its aspects including through the presentation of public concerts. The Choir aims to achieve a social purpose by singing songs of joy, struggle, liberation, celebration and peace from around the world.


This privacy policy is intended to describe how the Leeds People’s Choir collects, uses, shares and retains your personal information and informs you about your rights regarding use, access and correction of your personal information. The Leeds People’s Choir is committed to ensuring that any personal information it receives is secured and handled in accordance with the General Data Protection Regulation and the Data Protection Act 2018.

Who collects my personal data? 

Your personal data is collected by the Leeds People’s Choir (LPC), an unincorporated association.

Postal Address: Leeds People’s Choir, Swarthmore Education Centre, 2-7 Woodhouse Square, Woodhouse, Leeds LS3 1AD.
Email: leedspeopleschoir@gmail.com Website: www.leedspeopleschoir.co.uk

What personal data does Leeds People’s Choir Collect?

LPC may collect the following personal data: 

  • Your name
  • Your phone number
  • Your email address
  • Photographic, audio and video recordings of events

What does the Leeds People’s Choir use my personal data for? 

The Leeds People’s Choir collects and processes your personal data for the following purposes: 

  1. Processing your membership including payments 

We may use your personal information to check your details are correct, share our privacy information, collect your membership fees either as cash, cheque or online banking payment. 

  1. Recording and monitoring attendance

We use your personal data to keep a register of Choir sessions for Health and Safety / Insurance Purposes.

  1. Managing mailing / contact lists

Subject to your consent, we will use your personal information to send you a weekly member bulletin. We may also send you additional communications in order to keep you updated about key LPC meetings / issues / activities / updates. 

  1. Adding you to our Member WhatsApp Group 

Subject to your consent, we will use your personal information to add you to the Leeds People’s Choir WhatsApp Group. You can leave this group at any time using the ‘Exit Group’ option within WhatsApp. (As part of this process you may be required to agree to the additional terms and conditions required by the WhatsApp platform). The privacy information for the WhatsApp Platform is available from: https://www.whatsapp.com/legal/privacy-policy/?lang=en 

  1. Promoting Choir Activities 

We may use photographs or audio / video recordings of the choir members to promote the Choir and its activities to the general public and to secure funding for projects or activities. We will only do this with your consent.

What Lawful bases do we use for processing your personal information?

  • Vital Interests
    In an emergency we may be required to share your personal details with the Emergency Services or Local Authorities.  
  • Legitimate interest
    We may process your personal data if it is necessary for our legitimate interests, and you would reasonably expect us to hold and process this data.  
  • Consent
    You have given clear consent for us to process your personal data for a specific purpose, like sending us a query or subscribing to receive our bulletins. 

Who does the LPC share my personal data with? 

The LPC may share some or all of your personal data with:  

  1. Organisers of musical or other events we are attending as a choir (only with your consent)
  2.  Media organisations (only with your consent)  

How long do we keep your personal data? 

LPC will keep your personal information for the duration of your membership with us. If you stop attending the Choir Sessions, LPC will keep your personal information for two years to give you sufficient additional time to return and renew your membership. After this time, your contact details will be deleted unless you opt to continue to receive our email communications. 

Does LPC use automated decision making? 

LPC does not use automated means to make decisions that affect you.

What are my rights? 

The right to be informed – LPC must provide you with information about what we are using your personal data for, why we are using it and how long it will be kept for. 

The right of access – at any time, you have the right to obtain access to the personal data the LPC holds about you. 

The right to rectification – at any time, you have the right to ask for incorrect, inaccurate or incomplete personal data to be corrected. 

The right to erasure – at any time, you have the right to ask for any personal data the LPC holds on you to be erased when it’s no longer needed or if holding it is unlawful. 

The right to object – at any time you have the right to object to the processing of your personal data for marketing or research purposes. 

The right to data portability – at any time you have the right to request that LPC provides your personal data in a machine-readable format so that you can send it to another organisation or individual. 

Rights in relation to automated decision making and profiling – at any time, you have the right to challenge the results of any automated decision making or profiling.

The right to restrict processing – at any time you have the right to request that LPC restricts the processing of your personal data. This is not an absolute right and only applies in certain circumstances. It means that LPC can store your personal data but must not do anything with it until the restriction is lifted. 

How do I exercise my rights? 

In order to exercise your rights under the General Data Protection Regulation you must make a Subject Access Request (SAR). You can do this by contacting us in writing at leedspeopleschoir@gmail.com 

Data Security

LPC is committed to ensuring that your information is held securely. In order to prevent unauthorised access or disclosure, LPC has in place suitable, organisational and technical measures to safeguard and secure all information collected.

Website Cookies

When using the LPC website, our Internet Service Provider may collect and store information about you, such as your IP address, which internet browser you’re using, geographical location and how you use the LPC website. This information is not linked to any personal details and cannot identify you. The LPC website does this using cookies, which remember your preferences and help LPC to personalise the website for you and the browser that you’re using. 

If you would prefer not to accept cookies, you may wish to change the settings in your internet browser so that they are refused. This should not affect your experience of using the website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How do I complain? 

If you are unhappy with the way LPC has handled your personal data and you would like to make a complaint, please contact leedspeopleschoir@gmail.com. If you don’t feel that LPC has responded to your complaint in a satisfactory manner, you can then raise concerns about the processing of your personal data with the Information Commissioners Office (ICO). Please see: ico.org.uk/concerns or call the ICO on 0303 123 1113. 

Review Period 

This privacy policy should be reviewed every year by the LPC Committee.

Last Reviewed – January 2024